SSCS + Delta Payments: Automated Fleet Card Reconciliation

SSCS (Store Systems Consulting Services) has served over 15,000 convenience store and gas station sites since 1981. Their Computerized Daily Book is the most widely deployed back-office system in petroleum retail. It automates the reconciliation work that most c-store operators still do manually in spreadsheets: it pulls transaction data from your POS, matches it against fuel delivery records and vendor invoices, and produces a complete daily financial picture without manual data entry. For multi-site operators, the Central Price Book lets you manage pricing across all locations from a single interface — a price change at the corporate level pushes to every store instantly.

Fleet card settlements from WEX, Voyager, and Comdata are automatically matched against pump transactions and posted to the correct accounts within SSCS, eliminating the end-of-day reconciliation work that plagues most petroleum operations. When Delta Payments is your processor, transaction data flows directly from our gateway into SSCS — fleet card volume, interchange detail, and settlement amounts are all captured automatically, with no manual imports or spreadsheet work required. SSCS also handles FleetCor and major oil company cards in the same workflow.

Pinnacle Affiniti Cloud POS and SSCS communicate through a validated integration that has been in production across thousands of petroleum retail sites. When a transaction is completed at the Pinnacle POS — whether an inside sale, a fuel pump transaction, or a fleet card purchase — the data is transmitted to SSCS in real time. SSCS then reconciles the transaction against fuel inventory, vendor invoices, and fleet card settlements. The integration is pre-validated as part of the Delta Payments petroleum ecosystem, so there is no custom development required on your end.

Yes. SSCS Central Price Book is specifically designed for multi-site operators. You manage pricing across all locations from a single corporate interface — a price change pushes to every store instantly, with location-level overrides available where needed. Loss prevention reporting works across all sites, so you can identify discrepancies at any location from a central dashboard. Delta Payments assigns a single account manager to your entire portfolio, so payments, SSCS back-office, and Pinnacle POS are all coordinated through one contact.

General-purpose accounting systems like QuickBooks are not designed for the specific data flows of petroleum retail. They cannot natively receive fuel delivery records, match them against ATG inventory readings, reconcile fleet card settlements from WEX or Voyager, or produce the daily fuel variance reports that petroleum operators need for loss prevention. SSCS was built specifically for c-store and petroleum retail — every feature in the Computerized Daily Book maps to a real operational workflow in a gas station or convenience store. For operators currently using QuickBooks or spreadsheets for back-office reconciliation, the time savings from switching to SSCS typically pay for the system within the first quarter.

SSCS Daily Book setup is included in the Delta Payments petroleum onboarding timeline, which runs 4-5 weeks from signed agreement to full go-live. SSCS configuration typically occurs in weeks 2-3, alongside Pinnacle POS provisioning and SwanSys dispenser communication verification. Delta Payments coordinates the SSCS setup directly — you do not need to manage separate vendor relationships for the back-office software. Staff training on the Daily Book is included, and we run a parallel reconciliation period alongside your prior system to confirm accuracy before cutting over completely.